VPOS Is KRA eTIMS Ready for Electronic Tax Invoicing
Running a business in Kenya should not mean maintaining one system for your sales and another system just to handle tax invoices.
VPOS integrates with DigiTax by Namiri Technology Limited to support KRA eTIMS electronic tax invoicing directly from the VPOS sales workflow.
For businesses that are properly onboarded and configured for eTIMS, this means sales can be processed in VPOS while the required electronic tax invoice information is transmitted to KRA through the DigiTax integration.
The result is a simpler way to manage sales, POS operations and KRA electronic invoicing from one business system.
What Is KRA eTIMS?
eTIMS stands for Electronic Tax Invoice Management System.
It is the Kenya Revenue Authority's electronic invoicing platform for generating and transmitting electronic tax invoice information.
KRA provides different ways for businesses to use eTIMS, including solutions designed for businesses that already have their own POS, ERP or invoicing systems.
For such businesses, system-to-system integration makes it possible for an existing business system to communicate with eTIMS without requiring users to manually recreate every invoice in another application.
VPOS + DigiTax + KRA eTIMS
VPOS uses an integrated approach.
Instead of requiring a cashier or accounts team to process a sale in VPOS and then enter the same transaction again elsewhere, VPOS can communicate with eTIMS through DigiTax.
DigiTax is provided by Namiri Technology Limited, which is listed by the Kenya Revenue Authority as an approved eTIMS third-party system-to-system software integrator.
This gives VPOS customers a practical way to incorporate KRA electronic invoicing into their normal business operations.
How the VPOS eTIMS Integration Works
The process is designed to fit naturally into the normal VPOS sales workflow.
- Create the sale in VPOS
The cashier or authorised user processes the customer's transaction in VPOS as usual.
- VPOS prepares the tax invoice information
The relevant customer, product, tax and transaction information is prepared for electronic invoicing.
- VPOS communicates with DigiTax
The VPOS eTIMS integration communicates with DigiTax for processing and transmission of the required invoice information.
- DigiTax communicates with KRA eTIMS
DigiTax handles the eTIMS integration layer and communicates the electronic tax invoice information with KRA.
- The transaction remains part of your VPOS records
Your sales, stock, customer, payment and reporting information continues to be managed through VPOS while the tax invoicing process forms part of the same transaction workflow.
This means less duplicate data entry and a more efficient process for businesses that generate many invoices every day.
Why This Matters for Kenyan Businesses
Tax compliance should not slow down your sales operation.
A busy supermarket, restaurant, hardware shop, wholesaler or retail business may process hundreds or even thousands of transactions.
Manually transferring invoice information between different systems creates additional work and increases the possibility of errors.
With the VPOS and DigiTax integration, businesses can bring their operational and electronic invoicing processes closer together.
Less Duplicate Data Entry
Process the transaction in VPOS instead of repeatedly entering the same sales information into separate systems.
Your staff continue working from the POS environment they use for normal business operations.
Easier Transmission to KRA eTIMS
Electronic tax invoice information can be transmitted through the integrated DigiTax workflow.
This helps make KRA electronic invoicing part of the normal VPOS transaction process instead of an entirely separate activity.
Keep Your Existing VPOS Workflow
Your team continues using VPOS for day-to-day activities such as:
- Point of Sale
- Sales
- Customer management
- Inventory management
- Purchases
- Supplier management
- Payments
- Cash registers
- Expenses
- Business reports
- Restaurant operations
- Multi-branch management
eTIMS becomes part of the sales workflow rather than requiring your team to operate a completely separate invoicing process.
Better Transaction Visibility
Your business transactions remain recorded within VPOS, giving management a central location for operational reporting and transaction history.
This allows you to manage your business while keeping electronic tax invoicing connected to the underlying sales transaction.
VPOS Is More Than an eTIMS Invoicing System
VPOS is not simply an electronic tax invoicing application.
It is a complete Point of Sale and business management platform designed for Kenyan businesses.
Depending on your business setup, VPOS can help manage:
- Sales and invoicing
- Stock and inventory
- Purchases
- Suppliers
- Customers
- Expenses
- Cash registers
- User permissions
- Multiple business locations
- Sales reports
- Inventory reports
- Restaurant POS operations
- Tables and service staff
- Kitchen operations
- M-Pesa payment workflows
- KRA eTIMS electronic invoicing
This means you can manage the operational side of your business while also incorporating electronic tax invoicing into the same environment.
Suitable for Different Types of Businesses
VPOS can be configured for businesses across different sectors, including:
- Supermarkets
- Mini supermarkets
- Grocery shops
- Restaurants
- Bars and cafés
- Hardware shops
- Electronics shops
- Retail stores
- Wholesalers
- Distributors
- Spare parts businesses
- Multi-branch businesses
- General retail businesses
Whether you operate from one location or multiple branches, VPOS provides a central platform for managing transactions while supporting your electronic tax invoicing requirements.
Restaurant POS With eTIMS Integration
Restaurants have additional operational requirements that go beyond issuing an invoice.
VPOS Restaurant POS can manage workflows such as:
- Tables
- Waiters and service staff
- Customer orders
- Kitchen orders
- Payments
- Receipts
- Sales reporting
The eTIMS integration works alongside the restaurant sales process, allowing a restaurant to maintain its normal operational workflow while supporting electronic tax invoicing.
eTIMS Integration Without Changing Your Entire POS Workflow
One of the major advantages of system-to-system eTIMS integration is that businesses with established POS or invoicing systems can continue using their normal operational workflow.
VPOS takes this integrated approach through DigiTax.
Your staff can therefore concentrate on serving customers, processing transactions and managing the business while electronic invoicing is incorporated into the same sales process.
Is DigiTax Approved by KRA?
Yes.
Namiri Technology Limited and its DigiTax solution are listed by the Kenya Revenue Authority among approved eTIMS third-party system-to-system software integrators.
VPOS integrates with DigiTax to provide the connection between the VPOS sales environment and the KRA eTIMS electronic invoicing process.
It is therefore more accurate to describe VPOS as KRA eTIMS-ready through its integration with DigiTax, rather than saying that VPOS itself is a KRA-approved integrator.
Do I Still Need to Onboard My Business to eTIMS?
Yes.
Using an integrated POS does not remove the taxpayer's eTIMS onboarding and configuration requirements.
Your business must be appropriately registered, onboarded and configured for the applicable eTIMS solution before live electronic tax invoicing can operate.
The VPOS setup can then be configured to work with the DigiTax integration for your business.
Is VPOS Suitable for an Existing Business?
Yes.
If you are already operating a shop, restaurant, supermarket, hardware store, wholesale business or another type of business and need a POS system that supports your KRA electronic invoicing requirements, VPOS can be configured around your operations.
A VPOS implementation can include:
- Business setup
- Branch configuration
- Products and services
- Tax settings
- Users and permissions
- POS configuration
- Receipt and invoice setup
- M-Pesa integration
- DigiTax/eTIMS integration
- Staff training
A Modern POS System for Kenyan Businesses
Modern businesses need more than a system that simply prints receipts.
Your POS should help you:
- Manage sales
- Control stock
- Track purchases
- Manage customers and suppliers
- Accept payments
- Monitor cash registers
- Manage employees and permissions
- Operate multiple branches
- Analyse business performance
- Support electronic tax invoicing
VPOS brings these functions together while integrating KRA eTIMS electronic invoicing through DigiTax.
Instead of treating tax invoicing as a separate activity after a sale, it can become part of the normal transaction process.
Looking for an eTIMS-Ready POS System in Kenya?
If your business needs a modern POS system with KRA eTIMS integration, VPOS can help.
Whether you operate a retail shop, supermarket, restaurant, hardware store, wholesale business or multiple branches, VPOS can be configured around your operations and integrated with DigiTax for electronic tax invoicing.
Run your business with VPOS while keeping KRA electronic tax invoicing connected to your everyday sales workflow.
Contact VPOS today to discuss your business requirements, eTIMS setup and POS implementation.